![]() The best practices, standard metrics and repeatable processes implemented by the PMO will drive increased consistency across project management teams, make different projects in different areas comparable, and improve overall project performance. ![]() Basically, they will issue guidelines governing how a project should be managed throughout its cycle - from the creation of initial business cases to the management of delivery. PMOs define and implement methodologies to standardize project management activities and processes within the firm. The creation of a Project Management Office is usually the starting point of a PPM structuration process in an organization. Lastly, PMOs can support project managers by executing advanced, specialized tasks for them or on their behalf. ![]() Even for professional project management teams, the advice, insight and support of a PMO can still be an invaluable source of continuous learning and improvement. Project teams can leverage the PMO’s knowledge of Project Portfolio Management standards and practices and its expertise to avoid execution pitfalls and make sure projects stay on track. A PMO can offer guidance on planning, scheduling, procurement, and all the execution and tracking related activities. Receiving general or expert advice from PPM specialists can be invaluable for teams, as it is not uncommon to see projects run by technical or operational staff with no specific project management training or background. Some hands-on PMOs will actively get involved in execution and delivery tracking, while others will rather focus on providing support to project managers in order to ensure smooth delivery and project success.Īdditionally, a Project Management Office can enhance project performance by providing support to other populations involved in project management. They will track and report on progress throughout the project life cycle, until completion and closure, in order to make activity and work more dependable. To achieve this, PMOs consolidate and manipulate large sets of data related to projects. The PMO’s controlling action over project activity also involves ensuring primary and secondary stakeholder satisfaction and meeting any other requirement that may be tied to the performance of the project. To deliver results in the area of execution performance, a PMO will oversee the delivery cycle to make sure that projects stay on time, within budget, and within scope. In fact, the motivation for establishing a PMO is more often than not related to the need to improve the speed, quality and reliability of project execution. It should come as no surprise that project monitoring and tracking form one of the key functions of the Project Management Office. Nonetheless, here is an overview of the core functions that Project Management Offices perform in organizations. As a matter of fact, it would be virtually impossible to draw a comprehensive list of all the roles and responsibilities that a PMO can potentially assume. However, at the planning or inception stage of the creation of a PMO, it can sometimes be difficult to determine which functions should be attributed to the fledgling Project Management Office. At the end of the day, your PMO’s functions should be tailored to your organization’s unique needs and capabilities.įor project-based firms, establishing a Project Management Office (PMO) or another similar organizational unit dedicated to overseeing project activity is an increasingly common practice. This list of core functions should not be considered as comprehensive.Among the most common PMO functions are: ensuring Monitoring and Control of Project Execution Performance developing Project Management Methodologies implementing Professional PPM Tools coordinating Program and Portfolio Management facilitating and improving Strategic Project Management optimizing Resource Allocation and maximizing Resource Utilization creating and maintaining Collaboration-Conducive Work Environments and providing Information and Training for Institutional Improvement.A Project Management Office is a multi-purpose organizational entity which may assume a variety of roles and functions in an organization.
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